(As amended by a majority of the members on October 7, 2008)
The name of this organization shall be the CAPITAL CREW BOOSTERS CLUB, a non-profit corporation.
Sec. 1 Purposes. The purposes of the Capital Crew Boosters Club are to:
a) serve as a support group to the coaches and team members of Capital Crew, part of the Associated Students of California State University Sacramento, an amateur sports organization open to junior rowing as defined by US Rowing Association in the greater Sacramento area;
b) offer support with activities and to promote and facilitate fund raising activities and events to benefit Capital Crew, and
c) promote junior rowing as defined by US Rowing Association in the greater Sacramento area.
Sec. 2 Representation. No person shall represent the organization or take any action on behalf of the Capital Crew Boosters Club except with the express written authorization of the President and the Board of Directors.
Sec. 1 Active Members. Any person who has an athlete on the Capital Crew team must become an Active Member of the Capital Crew Boosters Club.
Sec. 2 Admission. Members shall be accepted at any time.
Sec. 3 Dues. A person shall become a member of the Capital Crew Boosters Club upon the payment of annual dues in the non refundable amount per child as determined by Capital Crew Boosters Board of Directors, except if the child leaves Capital Crew within 30 days of joining, in which case, the dues shall be refunded.
Sec. 4 Charter Members. There is a special class of membership designated as Charter Membership. A Charter Member is a person who contributes to the Capital Crew Boosters Club in any calendar year by making a donation of $500.00 or more, or the Board of Directors determines that the person has donated services or things of value in the amount of at least $500.00 in a calendar year.
Sec. 5 Voting Rights. Each Active Member is entitled to one vote per athlete. For voting purposes, an Active Member is defined as the parent or parents of a rower. Either parent may exercise the family’s vote or votes.
Sec. 1 Number and Composition. The Board of Directors shall consist of the elected officers of the Capital Crew Boosters Club, each having one vote. The officers shall be the President, the Past President, the Vice President/Activities, the Vice President/Fund Raising, the Secretary, the Treasurer, the Parent Coordinator, the Logo Wear Coordinator and the Alumni/Historian.
Sec. 2 Manner of Selection and Terms of Office. The officers are to be elected for a term of two (2) years by the general membership at the annual meeting which shall be held during May or June at a Capital Crew event as determined by the Board of Directors and communicated with a ten (10) day notice of the date, time, and location to the membership of the Capital Crew Booster’s Club. The term of the officers shall begin on August 1st. The President shall not serve more than two consecutive terms as President. A slate of officers shall be presented by the nominating committee at the annual meeting. Nominations for offices may also be submitted from the floor prior to the election.
Sec. 3 Qualifications. An Active Member of the Capital Crew Boosters Club may be elected to an officer position.
Sec. 4 Vacancies. Any vacancy occurring on the Board of Directors by reason of resignation, disability, death or disqualification because his or her child ceased being an athlete for the Capital Crew Team, may be filled by the Board of Directors until the next annual meeting by majority vote of the remaining members of the Board of Directors.
Sec. 5 Powers and Duties. The Board of Directors shall have full charge of the property and business of the Capital Crew Boosters Club with full power and authority to manage and conduct same; subject to approval of the Active Members of the Capital Crew Boosters Club. The Board of Directors shall plan and direct the work necessary to carry out the purposes of the Capital Crew Boosters Club. The Board shall create and designate committees as it may deem necessary.
Sec. 6 Meetings. There shall be a minimum of two (2) regular meetings of the Board of Directors annually at a time and place to be set by the President with a ten (10) day notice given which sets forth the date, time, and location. The President and/or other officer may call special meetings of the Board of Directors upon 48 hours notice to the members of the Board of Directors, and shall call a special meeting upon the written request of three (3) members of the Board of Directors. Notice for a regular or a special meeting may be given by posting an announcement regarding such on the Capital Crew Booster Club Website and at the designated bulletin board outside the office of the California State University Sacramento Aquatic Center.
Sec. 7 Quorum. A quorum shall consist of five (5) or more members of the Board of Directors.
Sec. 1 Positions. The officers shall consist of the President, the Past President, the Vice President/Activities, the Vice President/Fund Raising, the Secretary, the Treasurer, the Parent Coordinator, the Logo Wear Coordinator and the Alumni/Historian.
Sec. 2 President. The President shall 1) preside at all meetings of the Capital Crew Boosters Club and of the Board of Directors; 2) sign or endorse all checks, drafts and notes with the Treasurer or designate another officer to do so; 3) be an ex-officio member of all committees if he or she so desires, except the nominating committee on which he or she may not be a member; 4) have such usual powers of supervision and management as may pertain to the Office of President; and 5) perform such other duties as may be designated by the Board of Directors.
Sec. 3 Vice-President/Activities. The Vice-President/Activities shall 1) assume all duties of the President in the President’s absence; 2) possess all the powers and perform all the duties of that office in the event of disability of the President until the vacancy is filled; 3) with the President, sign all contracts and other instruments when so authorized by the Board of Directors; 4) coordinate the activities as directed by the Board of Directors; and 5) perform such other duties as the President and Board may designate.
Sec. 4 Vice-President/Fund Raising. The Vice President/Fund Raising shall 1) oversee fundraising events as they take place, 2) with the President, sign all contracts and other instruments when so authorized by the Board of Directors; and 3) perform such other duties as the President and Board may designate.
Sec. 5 Secretary. The Secretary shall 1) keep and distribute minutes of all meetings of the Capital Crew Boosters Club and all meetings of the Board of Directors; 2) notify all officers of their election; 3) with the President, sign all contracts and other instruments when so authorized by the Board of Directors; 4) schedule Board meetings; and 5) perform such other duties as the President and Board may designate.
Sec. 6 Treasurer. The Treasurer shall 1) supervise the collection and receipt of all funds due the Capital Crew Boosters Club; 2) deposit such funds in an account in a bank designated by the Board of Directors; 3) disburse the same, in accordance with the annual budget approved by the membership or upon approval of the Board of Directors, and a signature from another officer designated by the President; and 4) present statements to the Board of Directors at its regular meetings and an annual financial report at the Fall meeting.
Sec.7 Past President. The Past President need not have a current rower on Capital Crew and shall 1) act as the primary point of contact with California State University Sacramento, the Associated Students, Inc. of California State University Sacramento and any other organizations, as directed by the President or by the Board of Directors and 2) perform such other duties as the President and Board of Directors may designate; and 3) advise the Board of Directors as requested.
Sec. 8 Parent Coordinator. The Parent Coordinator shall 1) compile a list of rowers, 2) compile a list of parent volunteers; and 3) serve as the primary point of contact with parents of novice and varsity rowers.
Sec. 9 Logo Wear Coordinator. The Logo Wear Coordinator shall 1)facilitate the buying and selling of Capital Crew Logo Wear for athletes, coaches and parents, 2) maintain inventory; and 3) report to the board at least twice a year.
Sec.10 Alumni/Historian. The Alumni/Historian must have a current rower, or have had a past rower, on Capital Crew and shall 1) provide information and a source of historical methods of operation of the Capital Crew Booster Club; 2) coordinate information on alumni of the Capital Crew Booster Club, 3) organize Alumni Day; and 4) advise the Board of Directors as requested.
Sec. 1. Formation of Committees. The Board of Directors may establish committees to facilitate the objectives of the Capital Crew Boosters Club in its discretion.
Sec. 2. Membership on Committees. An Active Member of the Capital Crew Boosters Club may serve on a committee.
Sec. 1 Regular Meetings. At least two regular meetings of the Active Members shall be held each year. The Board of Directors shall determine the time, place, and exact date.
1.Annual Meeting. The annual meeting shall be held during May or June of each year at Capital Crew’s last home regatta of the regular season or at the Southwest Junior Rowing Championships to: 1) elect officers; and 2) transact such other business as may properly come before it.
2. Fall Meeting. There shall be a fall meeting held during the month of September or October of each year to: 1) present the annual financial report; 2) adopt a budget; 3) set the annual reimbursement amount; 4) determine the fund raising events of the year; 5) form the committees to facilitate these events; and 6) elect a nominating committee for officers for the following year to be presented at the Annual meeting.
Sec. 2 Special Meetings. A special meeting of the Active Members may be called by the President when deemed necessary. A special meeting shall be called whenever requested by a majority of the Board of Directors or whenever requested in writing by ten (10) Active Members or one-third of the active membership, whichever is less.
Sec. 3 Notification. Notification for regular meetings shall be in written form or by telephone or e-mail at least ten (10) days prior to the meeting. Notification for the annual meeting shall include the proposed slate of officers. Notification for special meetings shall be in written form or by telephone at least two (2) days prior to the meeting and shall contain information as to the general nature of the business to be transacted. Notice for a regular or a special meeting may be given by posting an announcement regarding such on the Capital Crew Booster Club Website and at the designated bulletin board outside the office of the California State University Sacramento Aquatic Center.
Sec. 4 Quorum. A quorum shall consist of ten (10) Active Members or one third of the active membership, whichever is less.
Sec. 1 Fiscal Year. The fiscal year of the Capital Crew Boosters Club shall commence on the first day of August of each year and end on the following July 31.
Sec. 2 Financial Statements. The annual financial statement for the prior year shall be submitted to the Active Members at the Fall Meeting.
Sec. 3 Budget. The Board of Directors shall submit a proposed budget for the current year for adoption at the Fall Meeting. The Board of Directors may authorize payment for an item that appears in the budget or for any amount that exceeds an individual line item in the budget by no more than $750.00. For any payment in excess of $750.00 of the budget for an individual line item, the Board of Directors shall obtain approval from the membership before authorizing the payment.
These bylaws may be amended by majority vote of all Active Members at any membership meeting. Proposed amendments shall be submitted to the Active Members in writing at least seven (7) days in advance of any regular or special meeting. Notice for a regular or a special meeting may be given by posting an announcement regarding such on the Capital Crew Booster Club Website and at the designated bulletin board outside the office of the California State University Sacramento Aquatic Center.
Robert’s Rules of Order Newly Revised shall be the governing authority in all cases in which a rule is applicable and in which it is not inconsistent with these by-laws.
Approved by majority vote of all Active Members at a membership meeting held on October 7, 2008
____________________________________
For and on behalf of the Board of Directors
Dated: October 7, 2008 |
